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Sepidyar Time attendance management software

Sepidyar: time and attendance management software

The Sepidyar time and attendance software is a web-based system that allows the managers of organizations, departments, and companies to control time and attendance, the way personnel move, and implement the payroll calculation rules. On the other hand, it allows personnel to view and correct attendance information, check their entry and exit and performance, and receive required reports. By connecting to movement registration hardware and time and attendance devices based on fingerprint recognition, face recognition, or card-based provided by Sepid System, this software provides clients with a comprehensive access and attendance control solution.

In addition to the hardware capabilities of the time and attendance device, the Sepidyar time and attendance system has many advantages, including accurate access recording, ease of use, comprehensiveness, providing powerful reports and proper support. The Sepidyar time and attendance software, while comprehensive, has a user-friendly and professional environment and many practical features.

Introducing Sepidyar time and attendance software

The Sepidyar time and attendance management automation is designed to control the movement of employees and register the entry and exit of staff of companies and organizations. Using time and attendance software, you can define and manage the list of employees and work shifts of the company, then select a work shift for each employee separately and control and manage the attendance of the employees. Recording information on the performance of personnel and preparing reports of the hours of presence and absence of employees is important in payroll calculations. In addition, the personnel ensure that no rights have been lost and all performances are calculated according to the regulations and hours recorded in the system.

By automating the time and attendance in an organization, all the operations related to the entry and exit of employees, including leaves, missions, overtime, shifts, work calendar and personnel performance can be accurately recorded and retrieved.

The flexibility and dynamic structure of this software allows communication with different types of biometric authentication hardware, access control and card devices (RFID), and there is no restrictions for clients regarding it.

Advantages of Sepidyar entry and exit automation

Due to the high importance of personnel attendance time calculations at the workplace, the need for a time and attendance automation system that consists of an advanced entry and exit registration device as well as a time and attendance system is inevitable. Using the time and attendance and authentication system can be both cost-effective and a boost to productivity while avoiding calculation mistakes. The time and attendance device is a device that managers can use to control their personnel's movement, entry and exit, and leave, and due to registering personnel movement in different ways (face recognition, fingerprint recognition, card, etc.) it eliminates the need for manual movement registration.

Saving time and money

Removing the process of registering the entry and exit of employees manually and on paper

Preventing violation of personnel rights

Ability to transfer information to specialized payroll software

Preventing accidental or intentional human error and accurately recording entry and exits

Avoiding the need for a large number of missions, leaves, etc. papers and the costs associated with them.

Information maintenance and ease of their retrieval

Ease of calculating salary and overtime at the end of each month

Remote access to system

Sepidyar time and attendance system modules

The Sepidyar time and attendance automation is web-based and completely flexible and is based on modules that enable the system administrator to implement the processes, rules and regulations and reports he needs. Some of these modules include organizational structure generation module, rule generation module, report generation module, workflow generation module, etc.

Reward and bonus module

Organizational structure generation module

Rules generation module

Report generation module

Workflow generation module

Nutrition and food reservation module

Security automation module

Mission automation module

Capabilities of Sepidyar entry and exit system

The Sepidyar time and attendance software has many features, some of which are:

Displaying each person's leave balance online along with the application of all types of transfer rules
Circulation of attendance and absence permits based on organizational circulation procedures and paper removal
Displaying the image of people moving in the organization online
Automatic calculation of personnel performance including: overtime, work deficit, absence, types of leave, types of missions, delay, haste, etc.
Defining different users and determining the access level of each user to access various software operations and reports
Back up the software database and data retrieval at any time
Registering personnel details, including personal details, date of birth, type of employment and work start date
Scripting specific rules and determining the subjects of each rule
Setting a different time limit for registering various types of licenses
Applying all kinds of changes in the time and attendance program by the software manager
Registering a license as a group
Observing and correcting performance defects in a centralized manner

Settings of work shifts and hours in Sepidyar time and attendance system

Defining the types of leave according to the labor law (hourly, daily, earned, sick, unpaid)
Including two official and unofficial calendars to separate national official holidays and organization-agreed holidays
Defining the types of work or non-work shifts, shift work, rest hours, lunch hours, floating night work and so on. . .
Changing the working hours of personnel during the month of Ramadan
Defining types of work groups with work start date and repetition period, choosing a work calendar for each group
Calculate the net performance of contractual and hourly personnel

Calculation of night work outside the shift, how to calculate leave, how to convert hourly leave to daily and vice versa
Correcting or deleting the recorded hours of personnel manually
Defining floating hours in different work groups and assigning it to the desired group or people
Defining all types of leave and hourly and daily missions and their hourly equivalent, starting work, ending work, etc.
Setting all kinds of pre-cards (requests for justified delay, justified haste, types of leave, types of missions)

Management of alerts in Sepidyar time and attendance automation

Determining the recipients of warning messages in the Sepidyar time and attendance system - Defining warning rules (such as delaying more than a certain number per month, etc.) - Determining how to send the warning: within the software, email or SMS - online warning of personnel entry and exit in Organization

Reporting in Sepidyar entry and exit software

Various daily, individual, periodical, monthly performance reports, change reports, missions and leaves reports
Separating various types of performance parameters and extracting summary reports (types of overtime, leave, etc.)
Defining the client's desired report based on the fields they need
Sorting reports based on personnel number, last name, employment number, type of employment
Displaying detailed and summarized reports
Creating a report of personnel by department and type of employment
Checking entry and exit errors such as entrance without exit, unauthorized overtime, etc.

Reporting the list of delayed, hasted and absent people in specific time frames
Reporting on changes applied by the user
Presenting analytical and management reports and charts, personnel statistics, sum totals and averages based on organizational groups and units.
Providing temporary performance at the time of salary payment and completion at the right time
Providing text and Excel output for payroll systems
Customizing all reports
Defining the report format based on defined queries
Creating consolidated reports based on the information of the time and attendance system and other systems
Producing charts and analytical and management reports

Card reader management in Sepidyar entry and exit control software

Defining the types of card readers and the format of received file information
Specifying the authorized and unauthorized persons of the card reader hardware and sending to the card reader
Specifying unauthorized persons to receive information from the card reader or not calculating the information in a time frame in the form of software
Applying restriction of personnel card recognition on special card readers in the form of hardware and software

Other software products

SepidStar Access control system

SepidID smart card management

SepidBox safe deposit box management