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Sepidyar: Time attendance system

Problem statement (need assessment)

One of the requirements of institutions and organizations regarding human resources management is the possibility of managing the movement of personnel for payroll calculations, planning and analyzing their performance. In the usual case, when personnel work in a centralized unit, movement data is collected using a clock and transferred to the relevant software through the network. However, if the personnel of the organization are located in more than one location, means the organization has other centers, the integration of the data of personnel movement in the organization and the review and analysis of this data will greatly help to improve and optimize human resources.

Disadvantages of manual time and attendance system

Accurately monitoring the time of entry and exit of employees is a very important part of managing any business. Using an attendance device can prevent possible legal problems caused by inconsistencies. Some of the disadvantages of not having a time and attendance automation system are as follows:

inaccuracy

In the works done manually, there is always a percentage of error and it is possible to violate the rights of personnel.

waste of money

Inaccurate reports for attendance, absences, and persistent delays create additional costs.

Waste of time

Manually recording entry and exit, leave, overtime and creating time cards is extremely time consuming.

Lack of quick access to information

It is not possible to report immediately the hours of attendance, absence and leave balance of employees.

Slow processes

It is not possible to quickly register and approve requests for leave or overtime, and administrative and paper procedures must be completed.

Need to be on site

It is not possible to control the presence of employees from outside the company environment.

Recommended solution for time and attendance

The Sepidyar time and attendance software is a web-based system that allows the managers of organizations, departments and companies to control time and attendance, the way personnel move and implement the payroll calculation rules. On the other hand it allows personnel to view and correct attendance information, check their entry and exit and performance, and receive required reports.

The main features of the Sepidyar time and attendance automation

  • Ease of installation and use
  • Communicating with administrative and payroll software to use information in financial calculations
  • Managing complex shifts
  • Applying various types of employment category rules (full-time, part-time, project, employee, worker)
  • Registering all types of entry and exit permits and applying changes in a group to facilitate and speed up the work process
  • High speed processing and data recovery for very large organizations
  • Connecting and controlling multiple devices at the same time in different units of the organization
  • Defining organizational charts and administrative hierarchies
  • Defining different types of employment (contract, commission, fixed)
  • Setting the necessary permissions for individuals
  • High processing speed for large companies with complex rules

Types of time and attendance devices

Time and attendance devices are generally divided into three groups: card, fingerprints and face recognition. Biometric authentication devices identify a person through fingerprints, face or iris and record his movement. Time and attendance devices record the movement in the main memory of the device and send it to the central database. Card devices are simpler and cheaper than face recognition devices. However, if you are looking for a device with high security and ease of use, there is also a combinatory type of these devices.

Centralized management in Sepidyar time and attendance system

Using the Internet to transfer traffic data to the central branch of the organization is the best way to integrate the system. The requirements for using this method are as follows:

 

  • High-speed Internet for the head office and all branches
  • Providing valid IP for the central computer and every device in the branches
  • A device with the ability to connect to the network
  • Time and attendance software with the ability to collect data from the network

In the above method, a valid IP is defined for each hour. In this case, the time and attendance software identifies the hours based on their IP and collects movement data. This data, collected from several time and attendance devices, will provide the user with the possibility of reporting in an integrated manner.

Fingerprint time and attendance device will be a suitable option to choose. The Sepidyar time and attendance software is connected with time and attendance devices and provides the following facilities:

  • Setting time and attendance device
  • Testing communication with the device
  • Receiving or setting the time and date of the device
time-attendance-solution

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